Free Maintenance Request Form + Repair Log

Get repair requests in writing and keep a record of every fix. Page 1 is a form tenants fill out to request a repair. Page 2 is a log where you track every repair, who fixed it, and what it cost.

Read the guide: Tenant Maintenance Request Form and Repair Log

Maintenance Request Form + Repair Log printable preview, page 1Maintenance Request Form + Repair Log printable preview, page 2

Who It's For

Landlords who want a consistent way for tenants to report problems, and a simple repair history for each property.

How to Use It

  1. Give tenants a few copies of the request form at move-in (or email them the PDF).
  2. Ask tenants to use the form for non-emergency repairs. The form reminds them to call 911 or the utility company first for emergencies like fire, gas smells or flooding.
  3. When a request comes in, fill in the "Landlord Use Only" box: date received, who it's assigned to, scheduled and completed dates, and cost.
  4. Add each repair to the Repair Log on page 2.
  5. Keep completed forms and the log together. They're useful for planning and at tax time.

What's Included (2 pages)

  • Page 1: Maintenance Request Form with tenant details, problem-type checkboxes, description lines, urgency, permission to enter, access notes, tenant signature, and a Landlord Use Only box
  • Page 2: Repair Log (date reported, unit, problem, vendor, date fixed, cost, notes)

Good to Know

Rules about repair timelines and how much notice you must give before entering a unit vary by state and city. Check your local rules. This form is a record-keeping tool, not legal advice.

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Related Printables

This printable is a general record-keeping tool, not legal or tax advice. Laws vary by state and city.