Free Printable Rent Payment Ledger

Keep a clear record of every rent payment in one place. Write down what was due, what was paid, how it was paid, and the running balance, so you always know where each tenant stands.

Read the guide: Rent Ledger: How to Track Rent Payments (Free)

Rent Payment Ledger printable preview, page 1

Who It's For

Landlords who collect rent by check, cash, money order or app and want a simple paper record for each tenant or unit.

How to Use It

  1. Use one page per tenant or unit, per year. Fill in the tenant, property, rent amount and due date at the top.
  2. Record each payment the day it arrives: date paid, amount and method.
  3. Add any late fee your lease allows in the Late Fee column.
  4. Update the balance: previous balance + amount due + any late fee − amount paid.
  5. Keep the ledger with your rental records. It's also handy at tax time.

What's Included (1 page)

  • Header for tenant name(s), property address, unit, lease start date, monthly rent, due day, year, and security deposit held
  • A 24-row table: Date Due, Amount Due, Date Paid, Amount Paid, Method, Late Fee, Balance, Notes
  • Short instructions for calculating the balance

Good to Know

Only charge late fees your lease allows. Many states and cities limit late fees or require grace periods, so check your local rules. This ledger is a record-keeping tool, not legal advice.

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Related Printables

This printable is a general record-keeping tool, not legal or tax advice. Laws vary by state and city.