Free Printable Rental Expense Tracker

Write down every rental expense as it happens, and tax time gets a lot easier. Log each expense by month, then add them up by category on the annual summary page.

Read the guide: How to Track Rental Property Expenses (Free)

Rental Expense Tracker printable preview, page 1Rental Expense Tracker printable preview, page 2

Who It's For

Landlords who want a simple paper system for tracking rental costs and receipts throughout the year.

How to Use It

  1. Print a monthly log page for each property for each month (or as needed).
  2. Record every expense: date, who you paid, description, category, unit, amount and how you paid. Check the receipt box once the receipt is filed.
  3. At the end of each quarter, total each category on the Annual Expense Summary page.
  4. Fill in the mileage and rent income sections too.
  5. At year-end, give the summary and your receipts to your tax preparer.

What's Included (2 pages)

  • Page 1: Monthly expense log (24 rows) with a list of category ideas
  • Page 2: Annual Expense Summary by category and quarter, plus a mileage summary and rent income summary

Good to Know

This tracker is for record-keeping only and is not tax advice. Big improvements (like a new roof) are often treated differently from repairs for taxes, so flag them for your tax professional. Ask a qualified tax professional how to report your rental income and expenses.

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Related Printables

This printable is a general record-keeping tool, not legal or tax advice. Laws vary by state and city.